The document library
Files that belong to the company rather than to one part.
Some documents don't belong to a single part — a quality manual, a supplier agreement, a test standard, a process specification. Those live in the document library under the Vault group.
What goes where
| Put it on a part when | Put it in the library when |
|---|---|
| It describes that specific part | It applies across many parts or the whole company |
| It must revise with the part | It has its own revision cycle |
| A supplier needs it with the drawing | It's a standard or policy |
Controlled documents
Library documents can be revision-controlled and routed for approval like parts, which is what an ISO 9001 auditor means by document control. They can carry an effective date and a review date, so a procedure due for review surfaces before it expires rather than after.
Linking
A library document can be linked to parts, categories or projects. A finishing specification linked to a category appears on every part in it, without being copied.
Email [email protected] and a person will pick it up. Include the part number and what you were doing — it saves a round trip.